Introduction:
The starting minimum rate within this pay range is $23.56/hour.
Pay for experience may be taken into consideration based on internal equity.
The Police Records Specialist works daily with sensitive and highly confidential information and is relied upon by the department to safeguard data and ensure our compliance with federal and State laws. The Police Records Specialist also performs customer service assistance to both internal and external customers, complex record keeping to include data management, proofreading, scanning, maintenance of digitized records management system, and other administrative work as needed.
Minimum Qualifications:
Education and Experience:
•A high school diploma or General Educational Development (GED) equivalent.
•Two years of experience and/or training in customer service, or work in a related field.
•Proficiency in data entry and keyboarding which will be determined by a validated test.
Equivalency Statement:
•Any equivalent combination of educations and/or job-related experience that meets the minimum qualifications may be substituted.
Licensing, Certifications and Other Requirements:
•Obtain and maintain an Arizona Criminal Justice Information System (ACJIS) certification. Training is provided on duty and certification testing is completed within first six months of hire.
•Requires successful completion of Interstate Identification Index (III) background investigation. Training is provided on duty and certification testing is completed within first six months of hire.
•Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.
Essential Functions:
Performs duties and responsibilities commensurate with assigned functional area within a department(s) which may include, but are not limited to, any combination of the following:
•Provides exceptional customer service during difficult situations which may occur either by telephone or personal contact.
•Completes all ACJIS functions, including Level A responsibilities following all national and state protocols and instructions.
•Compiles, amends and otherwise prepares electronic and physical documents from diverse formats and systems to create uniformed and legally sufficient items for release to courts, prosecutors, government agencies, media and members of the public.
•Applies legal protocols and technical expertise in the preparation, redaction, release and audit of all on body camera recordings to include both video and audio characteristics.
•Makes sure final disposition and public/governmental records requests are thoroughly investigated and prepared prior to submission to the prosecutor’s office within court defined deadlines.
•Comprehends and makes appropriate inferences from written material including police records training manuals and procedures, departmental general and operations orders, and related federal and state statutes.
Work Environment/Physical Demands
•Schedule may include shift work, including evenings, days, nights, weekends, and holidays.
•Most work is performed in a City office environment.
Reach, bend, and stoop.
•Sit for extended periods, focusing on and taking corrective action on technical, written or audio/visual materials. Sustained concentration while performing technical manipulations.
•Lift and carry materials weighing up to 30 pounds.
•Operate a variety of standard office equipment including a desktop or laptop computer, audio headset, telephone, microfiche reader (depending on assignment), calculator, copy, scanner and fax machines requiring continuous and repetitive arm, hand and eye movement.
Benefits Highlights:
The City of Scottsdale offers a comprehensive benefits package including:
•12 Paid Holidays, which includes 1 Floating Holiday
•Vacation Accrual; starts at 10.3 hours/month
•Sick Leave Accrual; 8 hours/month
•Medical (which includes behavioral health coverage), Dental and Vision Benefits
•City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
•Tuition Reimbursement; $2,500/year
•Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.29% which includes a Long-Term Disability benefit
•Supplemental Retirement Plans through Nationwide; 457
•Pet Insurance
•Bilingual pay compensation
Please visit the Benefits Information page for more information.
Selection Process:
The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state “See Resume” in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.
Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:
•Fingerprinting search of the national FBI Database
•Criminal Background screening
•Drug Screen
•39-Month Motor Vehicle Department Records Check
The timeframe for reapplication with the Police Department varies based on the position and the needs of the organization.
EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.
When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491.
This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.